Bus Rentals in Louisville, Kentucky

Charter bus rentals in Louisville typically cost between $1,200 and $3,500 per day, depending on the size of the vehicle, duration of the trip, and time of year. Local trips are often billed hourly (with a five-hour minimum), while longer or multi-day trips are priced by mileage or day. Large 56-passenger buses cost more than smaller minibuses. For the most accurate pricing, call Charter Bus Company Louisville at 930-209-9680 with your trip details.

We calculate each bus rental quote based on the pickup location, drop-off location, number of days, mileage, type of bus, and current availability. Additional factors include special event surcharges (e.g., Derby Week), requested amenities, and whether the trip requires deadhead miles (buses traveling empty to or from the garage). The quote covers the bus, driver, fuel, and standard insurance. Extras like tolls, parking, and driver lodging are billed separately.

Yes, we require a non-refundable deposit to secure your reservation. The deposit amount varies but is typically due within a few days of signing the contract. This payment ensures that your bus is reserved for the specified dates and will be applied toward the total balance of your rental. Final payment policies will be outlined in your contract.

The final payment for your Louisville charter bus rental is due before the start of your trip. Specific deadlines will be outlined in your contract, but full payment must be received prior to departure. We accept various forms of payment, including credit cards and electronic transfers. Failure to pay the balance on time may result in cancellation of your reservation and forfeiture of your deposit.

No, driver gratuity is not included in the base price of your rental. While not mandatory, it is customary to tip your driver 10-20% of the total rental cost for satisfactory service. Gratuity can be added to your final payment or given directly to the driver in cash at the end of the trip.

Charter Bus Company Louisville offers a wide range of buses in Louisville, including 15-, 18-, 20-, 25-, and 28-passenger minibuses; full-size 56-passenger motorcoaches; and several mid-size options seating 30–40. We also provide party buses (20–50 passengers), entertainer coaches with sleeper bunks, and ADA-accessible vehicles. Available models include Van Hool, Prevost, MCI, Setra, Temsa, Grech, and Turtle Top—so you can always get exactly what you need!

Our Louisville fleet includes buses with free Wi-Fi, power outlets or USB ports at every seat, flat-screen TVs with DVD/Blu-ray players, Bluetooth sound systems, PA microphones, reclining seats, adjustable footrests, fold-down tray tables, and large overhead parcel racks. Most full-size coaches have onboard restrooms. Minibuses offer forward-facing or optional leatherette seating. Larger vehicles feature individual reading lights, strong A/C, and generous undercarriage luggage bays. Ask about hardwood-style flooring, custom upholstery, or beverage coolers.

It’s best to book your Louisville charter bus 6 to 9 months in advance, especially if your trip falls during peak seasons like spring (school trips, graduations) or major events such as the Kentucky Derby. Booking early gives you the best selection of vehicles and more competitive pricing. Last-minute rentals are possible but may be limited in availability and subject to higher rates.

Booking a charter bus in Louisville is easy with Charter Bus Company Louisville! Just call our 24-hour team at 930-209-9680 or fill out the online quote form with your trip details. We’ll need your pickup location, destination, travel dates, group size, and any special requests. You’ll get an instant quote, and once you review and approve it, you can sign the contract and pay the deposit online. Your reservation is then confirmed!

Yes, for overnight or multi-day trips, you are responsible for providing and paying for the driver’s hotel accommodations. The hotel should be a budget-friendly option (such as Holiday Inn, Hampton Inn, or similar) and must offer parking for the bus. If your itinerary includes multiple nights away from home, you will need to arrange lodging for each night of the trip. Single-day trips do not require driver accommodations.

No, your quote does not include tolls, parking fees, or venue access charges. These expenses are your responsibility and must be paid directly during the trip. Common additional costs in Louisville include parking at downtown hotels, KFC Yum! Center, Churchill Downs, and airport lots. Bridge tolls apply on I-65 (Abraham Lincoln Bridge) and I-265 (Lewis and Clark Bridge) when crossing into Indiana. Budget for these extras separately.

Charter bus parking in Louisville is available at several key locations: downtown surface lots near Fourth Street Live! and the KFC Yum! Center, designated areas at the Kentucky Exposition Center, Cardinal Stadium lots for University of Louisville events, and bus zones at major hotels with large parking facilities. Churchill Downs offers limited bus parking during race days and special events. For airport transfers, Louisville Muhammad Ali International Airport has a commercial vehicle lot. Always confirm parking availability and fees with your destination ahead of arrival, as some venues require advance reservations or charge additional fees for oversized vehicles.

Louisville’s public transit is operated by TARC, which runs fixed-route buses across Jefferson County and into Southern Indiana. While affordable, TARC routes can be slow, require multiple transfers, and don’t serve every neighborhood or suburb directly. There’s no local commuter rail or rapid transit. A private charter bus offers door-to-door service on your schedule, keeps your group together, and provides comfortable amenities like A/C, reclining seats, Wi-Fi, and onboard restrooms—making it a better choice for groups traveling to specific events, venues, or out-of-town destinations.

Charter Bus Company Louisville provides airport shuttle services to and from Louisville Muhammad Ali International Airport (SDF) as well as regional airports like Bowman Field (LOU). We also serve groups traveling to or from Cincinnati/Northern Kentucky International Airport (CVG), Indianapolis International Airport (IND), and Blue Grass Airport in Lexington (LEX) for longer-distance connections. Whether you need a one-time pickup or a recurring employee shuttle, we can accommodate your schedule.

We proudly serve all types of groups in Louisville, including schools, universities, sports teams, corporate organizations, wedding parties, church groups, military units, government agencies, and nonprofit associations. Whether you’re planning a field trip, business conference, athletic event, religious retreat, or community outing, we have the perfect bus to meet your needs. Our team is experienced in handling groups of all sizes and will ensure a smooth and enjoyable transportation experience from start to finish.

Charter Bus Company Louisville provides transportation for every type of event in Louisville, including corporate meetings, wedding ceremonies and receptions, school field trips, sports team travel, concert and festival shuttles, church outings, airport transfers, and private group tours. We regularly serve events at the Kentucky Exposition Center, KFC Yum! Center, Churchill Downs, University of Louisville campus, and downtown convention hotels. Whether you need a single bus or a multi-vehicle fleet, we’ll customize the service to fit your event schedule.

Charter Bus Company Louisville serves the entire Louisville metropolitan area, including Jeffersonville, New Albany, and Clarksville across the river in Southern Indiana. We also operate in nearby cities such as Shelbyville, La Grange, Crestwood, Middletown, and Shepherdsville. Need to go farther? We provide charter bus rentals to Lexington, Bowling Green, Elizabethtown, Owensboro, and even Indianapolis or Cincinnati. No matter where your trip begins or ends, we have a bus available.